Human Resources Coordinator

At Pitblado Law, we believe our people, our culture and the way we do business is important. That's why when we hire; we look for a combination of fit and skills.

We are currently seeking a Human Resources Coordinator to join our team. Reporting to the Manager, Human Resources your responsibilities will include but are not limited to the following:

  • Overseeing the daily staffing requirements, approving and arranging coverage for vacation requests and absences, coordinating work for the evening shift staff;
  • Assisting the Manager, Human Resources with staff recruitment including preparing advertisements, screening resumes, telephone screening, scheduling interviews and checking references;
  • Recording and updating our database with HR related information; vacation, attendance, applicants, new hires, departures, addresses, emergency contacts, exit interviews etc.
  • Maintaining and organizing all employment files and other HR related files within the HR department;
  • Documenting employee matters on a timely basis;
  • Drafting/preparing correspondence;
  • Preparing and assembling new hire and departure paperwork, preparing training schedules and orientation packages for new staff;
  • Maintaining and updating a bring forward system;
  • Organizing and forwarding performance evaluations to supervisors/managers on a timely basis and monitoring the return of completed evaluation forms, assembling the review packages and providing them to the Manager, Human Resources;
  • Monthly vacation and attendance reports and summaries;
  • Updating and maintaining the staff manual on a timely basis as new policies are approved and when revisions are made; including posting on the intranet; ensuring  compliance with federal and provincial regulations and legislation;
  • Providing guidance with respect to the interpretation and application of the Firm's policies and procedures and ensuring compliance with federal and provincial regulations and legislation;
  • Backup to the Payroll and Benefits Coordinator; including processing bi-weekly and semi-monthly payrolls, benefits administration (group insurance, RRSP/DPSP, CSBs, gym memberships, parking etc.) and other duties as required;
  • Organizing the Annual Flu Clinic, Take our Kids to Work Day and assisting with organizing events for Administrative Professionals Week celebrations, Annual Holiday Party and other events as required;
  • Notifying the HR Manager of upcoming staff long term service awards;
  • Other duties as assigned.


Experience and Qualifications:

  • A degree in a post-secondary education specializing in HR Management
  • Minimum 2 years of HR-related work experience working within a professional environment;
  • Demonstrates the ability to document processes and procedures;
  • Solid knowledge of employment related legislation and regulations;
  • Effective communication skills, both oral and written;
  • Ability to work under pressure and maintain composure while demonstrating a sense of urgency in order to meet competing deadlines;
  • Experience in payroll and payroll software application(s);
  • Demonstrates high level of accuracy, attention to detail and the ability to consistently deliver quality service;
  • Excellent organization and problem solving skills and ability to think and act proactively;
  • Strong knowledge and proficiency in Microsoft Office applications, previous experience with an HRIS would be an asset.


Pitblado Law offers a friendly work environment, a competitive salary and an excellent benefits package, including a RRSP/DPSP plan.

Interested candidates are invited to submit a resume in confidence stating salary expectations and references by applying online at or email

Please include in the subject line of your email: Human Resources Coordinator.

We thank all applicants however only candidates selected for an interview will be contacted.