Legal Assistant - Corporate

Our Firm is seeking an experienced Legal Assistant to support a senior Partner who practices in the areas of corporate and commercial law, business structuring/restructuring/reorganizations, sales and acquisitions, wills, trusts and estates. 

Your responsibilities will include, but will not be limited to:

  • Drafting, revising and proofreading legal documents and correspondence.
  • Monitoring deadlines and responding to routine inquiries from clients.
  • Maintaining an organized electronic and physical filing system on a current basis.
  • Reviewing and routing incoming mail and faxes, preparing and processing outgoing mail, accounts, courier deliveries, etc.
  • Other administrative tasks as required.

 

Qualifications:

  • Diploma/Certificate in a recognized Legal Administrative Assistant program and a minimum of 3 years of experience as a Legal Assistant.
  • Experience in the area of Corporate Law would be an asset.  
  • Strong verbal and written communications skills.
  • Excellent organizational and time management skills, the ability to work under pressure and meet deadlines.
  • Analytical with a high degree of accuracy and attention to detail. 
  • Self-motivated with the ability to display initiative.
  • Proficient in Microsoft Office 2010.

 

Pitblado Law offers a friendly work environment, a competitive salary and an excellent benefits package.

Interested candidates are invited to submit a resume in confidence stating salary expectations and references by applying online at https://www.pitblado.com/careers

We thank all applicants for their interest in Pitblado Law, however, only those applicants selected for an interview will be contacted.

Human Resources Coordinator

At Pitblado Law, we believe our people, our culture and the way we do business is important. That's why when we hire; we look for a combination of fit and skills.

We are currently seeking a Human Resources Coordinator to join our team. Reporting to the Manager, Human Resources your responsibilities will include but are not limited to the following:

  • Overseeing the daily staffing requirements, approving and arranging coverage for vacation requests and absences, coordinating work for the evening shift staff;
  • Assisting the Manager, Human Resources with staff recruitment including preparing advertisements, screening resumes, telephone screening, scheduling interviews and checking references;
  • Recording and updating our database with HR related information; vacation, attendance, applicants, new hires, departures, addresses, emergency contacts, exit interviews etc.
  • Maintaining and organizing all employment files and other HR related files within the HR department;
  • Documenting employee matters on a timely basis;
  • Drafting/preparing correspondence;
  • Preparing and assembling new hire and departure paperwork, preparing training schedules and orientation packages for new staff;
  • Maintaining and updating a bring forward system;
  • Organizing and forwarding performance evaluations to supervisors/managers on a timely basis and monitoring the return of completed evaluation forms, assembling the review packages and providing them to the Manager, Human Resources;
  • Monthly vacation and attendance reports and summaries;
  • Updating and maintaining the staff manual on a timely basis as new policies are approved and when revisions are made; including posting on the intranet; ensuring  compliance with federal and provincial regulations and legislation;
  • Providing guidance with respect to the interpretation and application of the Firm's policies and procedures and ensuring compliance with federal and provincial regulations and legislation;
  • Backup to the Payroll and Benefits Coordinator; including processing bi-weekly and semi-monthly payrolls, benefits administration (group insurance, RRSP/DPSP, CSBs, gym memberships, parking etc.) and other duties as required;
  • Organizing the Annual Flu Clinic, Take our Kids to Work Day and assisting with organizing events for Administrative Professionals Week celebrations, Annual Holiday Party and other events as required;
  • Notifying the HR Manager of upcoming staff long term service awards;
  • Other duties as assigned.

 

Experience and Qualifications:

  • A degree in a post-secondary education specializing in HR Management
  • Minimum 2 years of HR-related work experience working within a professional environment;
  • Demonstrates the ability to document processes and procedures;
  • Solid knowledge of employment related legislation and regulations;
  • Effective communication skills, both oral and written;
  • Ability to work under pressure and maintain composure while demonstrating a sense of urgency in order to meet competing deadlines;
  • Experience in payroll and payroll software application(s);
  • Demonstrates high level of accuracy, attention to detail and the ability to consistently deliver quality service;
  • Excellent organization and problem solving skills and ability to think and act proactively;
  • Strong knowledge and proficiency in Microsoft Office applications, previous experience with an HRIS would be an asset.

 

Pitblado Law offers a friendly work environment, a competitive salary and an excellent benefits package, including a RRSP/DPSP plan.

Interested candidates are invited to submit a resume in confidence stating salary expectations and references by applying online at http://www.pitblado.com/careers or email hr@pitblado.com.

Please include in the subject line of your email: Human Resources Coordinator.

We thank all applicants however only candidates selected for an interview will be contacted.

 

Legal Assistant - Term

At Pitblado Law, we believe our people, our culture and the way we do business is important. That's why when we hire, we look for a combination of fit and skills.  We are currently looking for an experienced Legal Assistant to cover a leave of absence.

Your responsibilities will include but not be limited to:

  • Transcription, preparation/revision of correspondence and legal documents;
  • Conducting searches;
  • Handling the administrative detail with respect to accounting (opening files, time entry, billings; etc.)
  • Working proactively in the day-to-day support of the lawyer's practice;
  • Other duties, as assigned.

 

Qualifications:

  • Diploma/Certificate in a recognized Legal Administrative Assistant program;
  • Excellent attention to detail and accuracy;
  • Excellent organizational and time management skills;
  • Strong communications skills, oral and written;
  • Self-motivated with the ability to display initiative;
  • Strong skills in Microsoft Office.

 

Interested candidates are invited to submit a resume in confidence stating salary expectations and references by applying online at https://www.pitblado.com/careers

We thank all applicants for their interest in Pitblado Law, however, only those applicants selected for an interview will be contacted.