Corporate Services Paralegal

Pitblado Law is a business-minded law firm that cares about people, is passionate about our community, and is driven by working together to enrich the lives and businesses we touch. We have a bold vision, and the only way to achieve it is by earning the trust of every client, every day.

We are currently seeking a Corporate Services Paralegal to join our team. Reporting to the Partner in Charge of the Corporate Services Department, the Corporate Services Paralegal is primarily responsible for preparing legal documents, arranging for required government filings, maintaining records minute books, files and corporate database. The Corporate Services Paralegal assists lawyers with a wide variety of tasks related to the preparation and drafting a wide range of legal documents and will work on multiple transactions and matters simultaneously. The Corporate Services Paralegal must have a strong working knowledge of related federal and provincial laws.

Responsibilities will include but are not limited to the following:

  • Preparing and drafting corporate documents including:
    • incorporations, including for profit, non-profit and professional corporations
    • amalgamations
    • articles of amendment
    • extra-provincial registrations
    • re-organizations
    • dissolutions
    • revivals
    • continuances
    • registrations of partnerships and limited partnerships, including all change forms
    • documents for share transfers, sales, purchases, transmission of shares and redemptions
    • preparing documents for changes to corporate structure
    • section 85 and section 86 transactions
    • reporting letters
  • Organizing  and updating minute books following various transactions;
  • Reviewing minute books, identifying and correcting any deficiencies ensuring key details are entered into the corporate database. Scanning articles and by-laws from the minute books and entering information into the database;
  • Arranging for required government filings such as articles, notices of change, annual returns, limited partnership and business name registrations;
  • Preparing necessary documentation for the declaration of dividends and bonuses;
  • Assisting with document revisions, as required;
  • Liaising with lawyers, clients and external contacts in a professional manner;
  • Providing the supervising lawyer(s) with the support and assistance needed to complete client transactions;
  • Opening and closing files;
  • Organizing and maintaining files on a current basis;
  • Drafting a variety of legal documents, letters, memorandums, emails;
  • Preparing client billings in accordance with Firm standards and policies;
  • Supervising and assisting the corporate clerks in the Corporate Department;
  • Maintaining up-to-date knowledge of the process and procedures of Corporations Branch, Corporations Canada and ESC Corporate Services;.
  • Maintaining up-to-date knowledge of current relevant legislation, as required;
  • Performing other related duties as may be assigned from time to time and any other duties as assigned;

 

Employment Requirements

  • Paralegal or Legal Assistant certificate or diploma from a recognized institution.
  • 3-5 years of working experience.
  • Working knowledge of provincial and federal laws and terminology.
  • Experience with drafting legal documents.
  • Excellent organizational skills.
  • Exceptional attention to detail, analytical
  • Excellent verbal and written communication skills.
  • Able to work independently and as part of a team.
  • Ability to liaise and maintain positive working relationship with lawyers, clients and external clients.
  • Strong computer skills, with knowledge of Microsoft Office.
  • Ability to multi-task and prioritize work and meet deadlines.
  • Ability to handle several time sensitive projects simultaneously.

 

Pitblado Law offers a friendly work environment, a competitive salary and an excellent benefits package, including a RRSP/DPSP plan.

Interested candidates are invited to submit a resume in confidence stating salary expectations and references by applying online at http://www.pitblado.com/careers.

Please include in the subject line of your email: Corporate Services Paralegal.

We thank all applicants however only candidates selected for an interview will be contacted.

 

File Opening and Conflicts Clerk

We have a new opportunity for an individual to join our accounting team on a full-time basis, as a File Opening and Conflicts Clerk. This is a detail-oriented position requiring a high degree of accuracy.

Responsibilities will include but are not limited to the following:

  • Communicating with various personnel within the Firm to obtain required information to process new clients and matters;
  • Conducting thorough conflict searches in accordance with the Law Society of Manitoba Rules and the Firm's File Opening Process and Procedures;
  • Reviewing conflict search results and providing reports to responsible lawyers relating to potential conflicts and preparation of Firm's Conflict Form for distribution, where applicable;
  • Conducting Companies Office (Corporate) searches;
  • Obtaining required information and ensuring all compulsory steps are completed in accordance with the Law Society of Manitoba Rules and the Firm's File Opening Process and Policy/Procedures;
  • Inputting complete and accurate information into the accounting system for the opening of new client files and new matters for existing clients;
  • Inputting information into the accounting system relating to changes and updates to existing clients;
  • Maintaining the Firm's Limitation Date Diary system and forwarding Active Limitation Date Reports to responsible lawyers on a weekly basis;  
  • Assisting with closing files, data entry and various other clerical duties, as may be directed.

 

Experience and Qualifications:

  • A minimum of 1 years' experience working in a professional or legal office environment.
  • Excellent attention to detail and a high degree of accuracy;
  • Strong organizational and time management skills with the ability to multi-task;
  • Excellent oral and written communication skills to communicate information effectively;
  • Strong interpersonal skills; the ability to deal with lawyers and staff in a professional manner;
  • Analytical and strong research skills;
  • Solid knowledge of Microsoft Office. Experience with database searching is considered to be an asset;
  • Must strictly comply with the requirement to maintain complete confidentiality on all client and Firm related information.

 

Training will be provided.

Pitblado Law offers a friendly work environment, a competitive salary and an excellent benefits package, including a RRSP/DPSP plan.

Interested candidates are invited to submit a resume in confidence stating salary expectations and references by applying online at http://www.pitblado.com/careers.

Please include in the subject line of your email: File Opening and Conflicts Clerk.

We thank all applicants however only candidates selected for an interview will be contacted.